Best Project Management Software Tools You Should Try in 2025

There is no denying that it's not easy to run a project, but why recreate the wheel when it comes to managing projects and techniques?

Project managers worldwide count on established techniques to plan, organize, and deliver projects of any size and complexity.

Don't underestimate how the best project management software and techniques can simplify and enhance project planning and management.

They can be used on any project irrespective of the industry or sector. Used in combination with project management software, they save time and cost.

In this article, we are going to delve into the world of online project management tools.

We will explore what they are, the various types available, and their benefits. We will also give you some insights into how best to choose the right tool for your business. Let’s begin!

What is Project Management Software?

Project management software is designed to help manage the activities, resources, information, and tasks involved in a project.

It provides structure and organization for projects of any scale so that teams track project progress from initiation through completion.

The majority of project managing software normally consists of specialized features to facilitate the project management lifecycle:

🔘Resource allocation allows project managers to pair the right resources with what the particular job requires.

🔘Task lists, whiteboards, and chat channels enable real-time or asynchronous collaboration among teams.

🔘Reporting features enable leaders to gain visibility into the progress of the project.

Teams now get more projects that occupy their work time. From meetings to deep work and casual projects to goal tracking, there are a lot of things happening at once in a matter of a short period.

Without utilizing the best project management software, we may generate more tasks, inefficiencies, and fear-driven decisions.

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Benefits of Project Management Software

Project managing software has a lot of benefits that are capable of simplifying your team's workflow and enhancing productivity.

With the tools, teams can easily plan tasks, monitor the progress of projects, and encourage teamwork.

Project management software is pre-installed with features such as tasks, shared calendars, documents, team chat, and full-fledged project reporting.

This functionality not only aids in organizing project tasks but also helps track each team member's workload to ensure proper task allocation.

Benefits from the best project management software include:

1. Better Collaboration Environment

Project management apps and tools can create a cohesive atmosphere by offering a single place where team members can stay in touch, exchange files, and follow progress. Centralized communication eradicates confusion and ensures everyone remains on the same page.

2. Enhanced Project Planning

Effective planning is the backbone of a successful project. The ideal project management tools have scheduling and resource allocation with milestone tracking capability. This feature helps the user create more realistic and achievable project plans.

3. Improved Resource Management

Effective resource allocation is the heartbeat of any project. Users can see resource availability, manage workloads, and avoid over-allocation in order to maximize utilization of both human and material resources.

4. Better Risk Management

Risk identification and management are simpler with a software tool for managing software. It can offer risk assessment, tracking, and response planning functionality that assists in the reduction of the impact of possible problems on the project.

5. Data-Driven Decision-Making

Through real-time data and analytics, project planning software facilitates decision-making. Performance metrics can be tracked, trends analyzed, and adjustments made to ensure the project stays on schedule and within budget.

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Top Features to Look for in Project Management Software

Not all project management software is the same.

Project managers can use project management software for basic projects or enterprise-level resource management software for complicated needs. They can also use them to track time or plan a project. The options are limitless.

Therefore, you need to choose a suitable set of features. To make this choice easier for you, we have categorized the top features to consider for a project management tool into three themes: core functionalities, advanced features, and additional considerations.

Here we go:

1. Core functionalities

Here are all the core functionalities the best project management software should possess:

Task Management

You can utilize task management capabilities to develop, assign, and administer tasks, schedule due dates, establish priorities, and emphasize dependencies.

Division of larger undertakings into smaller chores assists with effective project management.

Collaboration Features

Project management software with collaboration capabilities is what you will require as projects get increasingly participative.

The software should unite teams onto the same virtual page, collaborating and sharing papers. Choose something that makes teams work as teams.

Knowledge Management

Any top-tier project management app or software must offer clear and customizable ways to create, manage, and share documentation.

The sharable, editable, and searchable project briefs, SOPs, templates, wikis, etc., can be a game-changer in the success of a project.

Planning and Scheduling

You need project scheduling and planning functionality so you can view all the activities in different stages.

At a minimum, you need to be able to have Gantt charts, task lists that you can convert your WBS (Work Breakdown Structure) into, time tracking, budgeting, workload analysis, and the capability to add milestones and dependencies.

Artificial Intelligence

AI features were previously a nice-to-have for a project manager but are now table stakes. Every top project management software currently includes AI features to enable you to extract more value from existing data and resources.

From powering insightful decisions to automating and streamlining workflows—the utilization of AI’s objectives in project management is a straight-up game changer.

2. Advanced Capabilities

The advanced capabilities look after project complexities to address the following:

Resource Management

Project managers have to shift and reallocate resources according to the fluctuating needs of the project.

Whether the resources are common such as tools and platforms or scarce resources such as talent or money, resource management features are indispensable in a performance and productivity tool. This also encompasses time tracking, and goal tracking amongst others.

Reporting and Analytics

Reports and data analysis enable tracking and monitoring of project performance in terms of goals.

Having data-driven real-time reports and dashboards that measure time spent, cost incurred, value earned, etc., is useful. Data-driven interventions keep things in line.

Automation

We adore productivity tools that assist in automating repetitive and mundane tasks. Automated workflows and updates reduce manual efforts without sacrificing speed or precision. AI and automation are streamlining data management.

Customization

The best project management tool will allow you to personalize workflows, dashboards, and project views for your team's individual preferences or requirements.

For instance, we employ custom fields to input project-specific data and set access control to handle project details.

Additional Considerations

Project managers searching for the optimal solution will also have other factors in mind such as:

Integrations

Having to work with tools that integrate seamlessly with one another is a new level of tranquillity.

Ensure the project managing software integrates with other applications, platforms, and systems such as CRM, financial software, etc. Also, check if these are native integrations or will require a third-party tool.

Data Security and Privacy

At least 7 out of 10 global consumers always worry about their data privacy while interacting on online platforms. So, you should offer advanced data security and privacy controls to let them enjoy full data ownership.

Scalability

Whether you are developing a product or a feature, you need something that will scale with your project—and vice versa.

So, consider whether the project management software can scale up or down depending on your shifting needs. Also, scalability can be horizontal and vertical; check the software on both lines to get more bang for your buck.

Ease of Use

You are perhaps a technology-smart, project management tool-savvy digital native. But you will also be collaborating with stakeholders who might not be as technology-savvy.

Pilot your favourite project managing software for ease of use and adoption (to check if they can be easily used) and ease of navigation (to achieve maximum usage).

Pricing

Whether you select a pay-as-you-use subscription model or a license fee, accounting for the face-value investment would be a rookie mistake.

Calculate the comprehensive cost—including one-time costs, recurring expenses, and even add-ons—and check whether it fits your budget and team size.

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Top 15 Best Project Management Software

For tech startup business ideas and huge corporations, here are your top 15 project management apps and software:

1. monday.com

Best for: workflow automation

Pricing:

🔘14-day free trial + free plan available

🔘$8/user/month (billed annually)

Rating: 4.6/5

Features:

It has a budget widget that allows teams to monitor project expenses and compare them with estimates in real-time.

Moreover, monday.com's library of project templates provides industry-specific templates that simplify setup for various types of projects and establish best practices in workflows from the outset.

Pros:

🔘Easy to integrate with other tools through the library of integrations.

🔘Automations are simple to set up and do not need coding.

🔘It can be tailored to suit any workflow.

🔘Huge emphasis on collaboration.

Cons:

🔘The Gantt view does not allow for the construction of a project from scratch.

🔘Some views struggle to automatically update.

🔘Most of the core project management features are in the Pro plan

2. Runn

Best for: project forecasting

Pricing:

🔘14-day free trial + free plan available

🔘$10/user/month (billed annually)

Rating: 3.7/5

Features:

It has the ability to assign individual custom work times per team member, allowing for flexible and part-time schedules. Runn also permits you to schedule time off and holidays without conflicting with scheduled shifts.

You can also mark your team with certain skill sets, locations, or other qualities so that you can quickly identify the suitable person for each job.

Pros:

🔘Users can create and customize their dashboards.

🔘Good project forecasting capabilities.

🔘Provides a bird’s-eye view of project timelines and stages.

Cons:

🔘Missing sophisticated automation options.

🔘It may provide more powerful task management capabilities.

3. Celoxis

Best for: simplified planning and workflows

Pricing:

🔘14-day free trial + free demo available

🔘$25/user/month (billed annually)

Rating: 4.5/5

Features:

Its key features include an integrated timesheet and expense tracking feature that allows teams to log billable and non-billable hours directly within the platform for streamlined invoicing and budget management.

It’s one of the best project management software which provides a scenario analysis tool that lets project managers test multiple 'what-if' scenarios to forecast project outcomes.

Celoxis additionally offers client portals where stakeholders can view project progress, provide feedback, and upload files.

Pros:

🔘Advanced reporting and analytics.

🔘Highly customizable and flexible.

🔘All-in-one solution.

Cons:

🔘No mobile app is available.

🔘It's not ideal for small organizations or teams with less than five members.

4. ClickUp

Best for: replacing multiple separate tools

Pricing:

🔘14-day free trial + free plan available

🔘$7/user/month

Rating: 4.7/5

Features:

It has ClickUp Pulse, which gives you a summary of how many users were online at what time (in your timezone), who's online and who's not, and the tasks that they've recently worked on.

Additionally, ClickUp's time estimation feature allows project managers to allocate resources effectively by estimating task durations.

Pros:

🔘Better performance after its recent update to ClickUp 3.0

🔘It has low prices compared to the number of features it provides.

🔘Good knowledge base with informative articles and tutorials.

Cons:

🔘AI features are offered for a separate charge, no matter the plan.

🔘It takes significant time to install the platform.

🔘The free plan is read-only when limits have been reached.

5. Hub Planner

Best for: resource scheduling

Pricing:

🔘14-day free trial + free demo available

🔘$7/user/month (billed annually)

Rating: 4.2/5

Features:

The software matches resources based on the required skills for a project or task and allocates staff according to workload and capacity. Hub Planner also has a confirmation system for bookings, where the team leads can approve or confirm resource assignments.

Pros:

🔘Budgeting for projects included.

🔘Ideal for professional service firms.

🔘Resource management included.

Cons:

🔘Project management is not its main functionality.

🔘Rudimentary task management to some extent.

6. Zoho Projects

Best for: integration with Zoho Suite

Pricing:

🔘10-day free trial + free plan available

🔘$4/user/month (billed annually)

Rating: 4.2/5

Features:

It has sophisticated dependency management with four dependency types (Finish-to-Start, Start-to-Start, Finish-to-Finish, and Start-to-Finish) to schedule and plan with accuracy.

Also, the in-built SLA tracking feature of Zoho Projects in tasks ensures deadlines with automatic response time monitoring and escalated delays to maintain projects on schedule.

Pros:

🔘Time-track multiple tasks simultaneously.

🔘Powerful communication features.

🔘Simple workflow automation.

🔘Unlimited projects.

Cons:

🔘It has no file-type export options.

🔘It lacks certain reporting capabilities.

🔘It does not integrate with QuickBooks.

7. Productive

Best for: agency projects and budgeting

Pricing:

🔘14-day free trial

🔘$9/month (billed annually)

Rating: 4.7/5

Features:

It features a Sales CRM that offers full visibility of the sales pipeline and facilitates client relationships and sales process management. The platform also features an exhaustive reporting module that offers customizable reports for thorough analysis and decision-making purposes.

In addition, Productive's automation features assist with repeated tasks, allowing time to focus on more strategic activities.

Pros:

🔘Solid resource planning and tracking functionality.

🔘Simple interface that streamlines project management tasks.

🔘Comprehensive features for financial management and reporting.

Cons:

🔘Initial setup can be time-consuming.

🔘Margin for more integrations.

8. Bonsai

Best for: end-to-end agency projects

Pricing:

🔘Free trial available

🔘$9/user/month (billed annually)

Rating: 4.4/5

Features:

Bonsai is another one of the best project management software. It has automated invoice creation, which streamlines billing by making it possible for users to create and dispatch invoices within the platform.

Also, the task management feature allows users to delegate tasks, projects, and clients to various team members and outside collaborators, assign deadlines, and monitor progress, keeping projects on track.

Pros:

🔘Automating routine tasks.

🔘Easy online scheduler.

🔘Client portal functionality.

Cons:

🔘No advanced functionalities.

🔘It may not scale well for growing businesses.

9. Wrike

Best for: large projects and scaling

Pricing:

🔘Freemium version available

🔘$10/user/month

Rating: 4.2/5

Features:

Its standout feature is Wrike's comparison mode, where you can overlay two versions of the same document over each other and use a scroll bar to switch between one and the other.

Users can also completely customize their dashboards with widgets such as activity streams and pivot tables.

Pros:

🔘World-class onboarding via video walkthroughs.

🔘Right-click context menus enable you to accomplish more with less clicking.

🔘AI features are in all plans at no additional charge.

Cons:

🔘Integrations are an additional cost, regardless of plan.

🔘2FA is behind the enterprise plan.

🔘Wrike can become expensive quickly.

10. Workzone

Best for: comprehensive project visibility

Pricing:

🔘Free trial available

🔘$25/user/month

Rating: 4.2/5

Features:

It has cross-project dependency tracking, which allows teams to associate associated tasks from multiple projects with each other so that coordination is smooth and there is no bottleneck.

Workzone also offers richer email integration, which enables team members to update work and report progress right from their email.

Pros:

🔘Simple creation of templates from past projects.

🔘Considerate collaboration so you don't need to dig for comments.

🔘Portfolio-to-task level visibility with solid filtering.

Cons:

🔘Waterfall and board views are independent.

🔘The video mark-up tool is missing.

🔘Delayed tasks negatively affect independent tasks on the timeline.

11. Resource Guru

Best for: multi-resource management

Pricing:

🔘30-day free trial

🔘$4.16/user/month (billed annually)

Rating: 4.7/5

Features:

Features include project forecasting reports that give an overview of the project timeline and resource allocation to enable early identification of potential issues.

The system also has an email daily schedule that reminds everyone what they have to do, freeing one from having to make updates manually, and one resource pool to manage people, equipment, and conference rooms all from one place.

Pros:

🔘Comprehensive reporting features.

🔘Good leave management system.

🔘Offers flexibility in managing different types of resources.

Cons:

🔘Could offer more native integrations.

🔘Approval workflows are limited to higher-tier plans.

12. Quickbase

Best for: process automation

Pricing:

🔘30-day free trial + free demo available

🔘$35/user/month (billed annually, min 20 users)

Rating: 4.4/5

Features:

As one of the best project management software its capabilities include sophisticated governance features that enable organizations to ensure compliance by auditing and monitoring workflows, guaranteeing compliance with regulatory requirements.

QuickBase also provides collaborative app-building on a real-time basis that enables multiple teams to collaborate to create and optimize processes, promoting innovation and minimizing development time.

Pros:

🔘It is extremely flexible and customizable to meet diverse environments.

🔘Enterprise-level plans with on-premise options.

🔘FDA & HIPAA compliance in upper-tier plans.

Cons:

🔘Certain features are available as paid add-ons.

🔘Not all integrations are available across all plans.

13. Quire

Best for: task breakdown

Pricing:

🔘Free plan available

🔘$7/user/month

Rating: 4.6/5

Features:

It has an 'Infinite Nested Task List' feature that enables the breakdown of big projects into unlimited numbers of subtasks, giving unmatched granular control over task organization.

Moreover, Quire has offline support with automatic sync, which allows team members to work on tasks even without internet connectivity, making it best for remote or mobile teams.

Pros:

🔘Easy to configure

🔘Intuitive user interface & dashboard

🔘Good for time tracking

🔘Free to use

Cons:

🔘More integrations are required.

🔘Mobile apps are less powerful than the web.

🔘Additional communication tools would be beneficial.

14. Bubble PPM

Best for: portfolio management

🔘14-day free trial

🔘$17/user/month

Rating: 4.6/5

Features:

It has scenario modelling features that help teams model and analyze various configurations of the project portfolio and make smart decisions regarding resource allocation and strategic priorities.

Its 'Strategic Alignment Score' capability also helps organizations assess projects against business objectives to make sure that the portfolio targets high-value initiatives.

Pros:

🔘Combines project and portfolio management in a single tool.

🔘Automated real-time project updates and summaries.

🔘Easy-to-use interface, simple to learn.

Cons:

🔘Fewer dashboard colour options.

🔘Significant implementation effort can be required to get started.

15. Miro

Best for: collaborative whiteboards

Pricing:

🔘30-day free trial + free plan available

🔘$8/user/month (billed annually)

Rating: 4.8/5

Features:

It has sophisticated visualization features such as timeline and roadmap templates that allow teams to organize projects with well-defined milestones and deadlines.

Miro’s agile frameworks, including sprint planning and retrospectives, provide structured support for project methodologies.

Pros:

🔘Integrated communication features for efficient collaboration.

🔘Intuitive and simple setup.

🔘Has a free plan forever.

Cons:

🔘The free model doesn't support high-quality export to PDF.

🔘Zooming can be stuttering on big projects.

🔘Visitor/guest accounts are restricted to paid plans only.

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Additional 10 Best Project Management Software

Here are additional online project management tools:

1. Airtable

One of the spreadsheet-based tools, Airtable has a variety of technical functions and visualization tools, but the UI is a little difficult to use.

2. GanttPRO

The name suggests that this project management tool is Gantt chart-oriented. It's web-based, which can be a bit of a refresh rate issue.

3. ProjectManager

Serving many different use cases, ProjectManager has a large number of features that can assist with planning and monitoring projects.

4. TeamGannt

Another Gantt chart-powered option, TeamGantt is an intuitive way for teams to see and monitor their work, though it's not the simplest UX to learn.

5. Todoist

One of the more traditional of its type, Todoist is an application that assists users in organizing their work with labels, categories, Google Calendar integrations, and so on.

6. Nifty

While its cost may be a bit too high for small companies, Nifty does provide a solid set of project management tools, such as chat, calendar, and Gantt charts.

7. Forecast

A favourite among resource managers, Forecast includes sophisticated resource planning tools as well as helpful project management features.

8. Teamwork.com

Designed to aid client services, Teamwork.com is a popular choice for marketers and professional service teams. It helps manage projects, deliverables, and billing.

9. Zenhub

Built for software developers, Zenhub is integrated with GitHub, though it also offers its project management features to help plan, track, and measure work.

10. ProWorkflow

Beneficial for internal and external collaboration by teams, ProWorkflow also includes custom workflows, performance monitoring capabilities, and a comprehensive reporting feature.

Costs & Pricing for the Best Project Management Software

Beyond functionality, cost is likely the most significant factor when selecting project management tools.

PM software expenses can range widely; nonetheless, pricing structures generally fall into comparable categories and levels across the market.

It makes sense to learn about these categories as you consider your choices in balancing the features you want with a cost that fits your budget. The last thing you want is to overpay for standard features or ones you won’t use.

Below are some standard project management plan options and their costs to help you decide which kind of plan will be suitable for you:

Plan Comparison Table for Project Managing Software

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Trends in Project Management Apps and Software for 2025

Here are some of the emerging trends you should keep an eye on:

1. AI-Powered Resource Forecasting

More software is employing AI to forecast resource requirements from historical project data. This enables teams to assign staff and budgets more precisely.

Automatic workload levelling and demand planning features are becoming the norm to avoid burnout and enhance productivity.

2. Hybrid Work Adaptability

Platforms are introducing features that facilitate both in-office and remote teams.

These include asynchronous communication tools, virtual workspaces, and workflow customization that adapts to various work environments. Organizations are prioritizing tools that allow seamless transitions between remote and in-office collaboration.

3. Planning for Risk Management

Powerful tools enable users to model various project outcomes as variables like budget fluctuations or unforeseen delays change. These capabilities enable teams to foresee risks and revise plans before issues arise.

Companies navigating fluctuating supply chains or complex project schedules are driving interest in these capabilities.

4. Financial Tracking

Increasing numbers of platforms are bringing financial tracking into project workflows. Rather than using separate accounting tools alongside project tools, teams can now track budgets, expenses, and profitability within the same system.

This is particularly applicable to firms handling multiple projects with strict cost controls, especially the rising.

5. Sustainability Metrics

Certain vendors are incorporating carbon footprint measurement and sustainability analytics into project dashboards for companies with a strong corporate social responsibility and environmental focus.

They enable project teams working on large-scale projects to track energy consumption, material waste, and emissions.

Wrapping Up!

Project management software is changing fast, keeping pace with emerging technologies and workspaces. As companies increasingly depend on remote work and intricate project hierarchies, the need for easy-to-use, AI-driven tools will keep growing.

In 2025, the best project management software such as ClickUp 3.0, Monday.com, and Asana with intelligent workflows will be leading the charge.

For those companies that desire to be ahead of the curve, implementing one of these leading tools may be the difference-maker in delivering successful projects.

Be sure to consider the specific needs of your team, and select a tool that will streamline processes, enhance collaboration, and maximize resources.

It doesn’t matter if you are a small startup or a huge corporation, the perfect type of project software can be the game-changer for your big success. Choose your tool wisely so that you can lead your team towards greatness!

Furthermore, contact Arramton Infotech, the best software development company in Delhi to develop one of most efficient project management software customized for your unique business needs.

Our skilled developers leverage the latest technology in software development trends to timely deliver your project management tool that will enable productivity and efficiency in your business operations.

Frequently Asked Questions

Q. What is a project management tool?

Ans: Project management software is an application that's created to help one or more individuals manage and keep their projects and tasks in order. This software is typically available for free or as a paid service and is usually offered as a platform or browser-based application.

Q. How do you implement project management software?

Ans: Project management programs will take a very different appearance based on the size of your organization.

🔘For a small business: It can tally how many users require access to the software, purchase the licenses, and set up the product.

🔘For a medium-sized organization: It initiates a change management initiative. Preparing for a new tool means addressing the existing system, whether effective or not, that users are accustomed to. Deploying a PM tool means working with impacted users and gaining stakeholder adoption.

🔘For a big-scale company: It is about handling change in conjunction with strategy. At the enterprise level, selecting a new tool involves considering its effect on users, projects, objectives, and overall strategy. Additionally, the security requirements of such a massive deployment become complicated very fast.

Q. What is the Best Project Management Software for Small Business?

Ans: The best project management software for a small business idea is Zoho Projects, Trello, Asana or a similar basic project management software. Something that provides a reasonable amount of features for a low cost per user, and can grow with you as you expand.

Q. What are some of the best project management software?

Ans: Here are some of the best features an online project management tools can have:

🔘Planning/scheduling

Project management tools enable you to plan and assign work in one location with tasks, subtasks, folders, templates, workflows, and calendars.

🔘Collaboration

Email need not be your sole means of communication. With project or work management tools, you can enhance team collaboration by assigning tasks, adding comments, organizing dashboards, and reviewing or approving changes.

🔘Documentation

Prevent missing or stale documents with file management capabilities that enable editing, versioning, and saving files.

🔘Evaluation

Monitor and measure productivity and development through resource management and reporting.

Q. Which is the best free project management software?

Ans: Two of the best free project management software are Trello and Asana. They are popular and versatile options among online project management tools. They offer unique strengths in several areas, including visual task management, team collaboration, and customization.